Monday, November 2, 2015

Accountant – Payables

LOCATION: Lusaka
BACKGROUND
The CRS Zambia country program was established in 2000, and administers a varied and diversified portfolio of food security, economic growth and livelihoods, health systems strengthening, orphans and vulnerable children (OVC) research and HIV and AIDS programs. CRS works primarily through local church partners, but also counts hospices, hospitals and community-based organizations among its partners. The country program now implements a number of large and consortium-managed projects in all areas of the country, implemented by over 40 local partner organizations and 80 CRS staff members. Primary funding sources include USAID, Health and Human Services (HHS)/Centers for Disease Control (CDC), the Global Fund, and a number of private foundations.
JOB SUMMARY
Reporting to the Head of Operations Accounting, The Accountant – Payables position supports the CRS Zambia country program by providing financial support in organizational processes namely payment processing and financial reporting. The position must have great attention to detail and an appreciation for analyzing financial data. S/he ensures that all payments processed meet the requirements of internal policies and procedures and are in line with set budgets. The Accountant works closely with the Finance Analyst, Finance Manager and the Head of Operations Accounting to ensure that all financial processes run smoothly and in an effective manner. S/he ensures that all payments are accompanied by the required documentation/paperwork and will conduct follow ups where need be.
KEY RESPONSIBILITIES
 Payment Processing
  • Cross check and ensure that payments are accompanied by the appropriate documents and are fully approved and completed accurately.
  • Ensure that all coding is correct on payment vouchers and will verify codes against the chart of accounts.
  • Ensure prepayments, taxes, accruals and advances are charged correctly.
  • Prepare and process withholding tax payments and certificates for landlords and consultants from Zambia   Revenue Authority (ZRA).
  • Ensure that withholding tax certificates are prepared and collected from ZRA.
Payment of Vendors
  • Initiate check payments and bank instructions, ensuring Straight to Bank instructions are remitted on time and accurately.
  • Retain and ensure filing of all supporting documentation for all transactions.
  • Use the cash disbursement voucher in sequential numbers and use the sequential number for all wire transfers.
  • Communicate all bank transfers for confirmations to the Finance Manager.
  • Maintain and update the manual check register on a daily basis before making payments.
  • Ensure that up to date budget comparison report for expenditures is attached and shared with all users.
  • Prepare all electronic Cash Disbursement vouchers and templates for all payments raised.
Monitoring Cash levels
  • Prepare the cash flow statement and keep track of all payments and receipts.
  • Update the statement at the end of each day and cross check money coming in versus money going out of the organization.
  • Ensure that amounts received and disbursed are within limits.
Monitoring and Assessments
  • Participate in partner assessments and conduct ongoing monitoring of partner agencies as per CRS policy.
  • Perform on-site periodic checks on partner systems, mainly in accounting and reporting of resources provided through CRS.
  • Ensure that partners are in compliance with local accounting laws and CRS/Partner agreements.
  • Provide timely technical assistance in collaboration with programming and project finance on the basis of partner assessment.
Financial Reporting
  • Assist in reconciling outstanding items on the bank reconciliations and rectify any anomalies.
  • Ensure that cost allocation templates are correct before they are posted in the system and the correct units/projects are allocated the costs.
  • Ensure that expenses on the pool accounts are correctly stated and review for accuracy and completeness.
  • Ensure that the Budget Reconciliation Form is aligned to Sun Systems every month end.
EDUCATIONAL QUALIFICATIONS & EXPERIENCE
  • A Bachelor’s Degree in Accounting/Finance or similar
  • Level 2 or above in ACCA/CIMA
  • 3-4 years relevant experience
SKILLS & ABILITIES
  • Extremely detail oriented and with special attention to accuracy
  • Full knowledge of Sun System and Vision.
  • Very high level of computer knowledge
  • Ability to communicate in English (written and oral).
  • Strong organizational and planning skills.
REQUIRED BEHAVIORAL COMPETENCIES
  • Serves with integrity
  • Models stewardship
  • Cultivates constructive relationships
  • Promotes Learning
HOW TO APPLY
Interested and qualified candidates can send their cover letter and resume including contact phone numbers, as well as names and contact information of three traceable references by close of business Tuesday, 14 April 2015, to crsarchivesearchjobs@gmail.com.
Posted by at

No comments:

Post a Comment

Subscribe to: Post Comments (Atom)