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Human Resources Officer

• Ensure that each staff submits a signed and approved time sheet prior to preparation of the monthly payroll.
• Ensure that all payroll inputs/ changes for the month are reviewed and approved by the Finance  Manager prior to capturing into the payroll
• In collaboration with Finance unit, review all salary deductions and inform affected staff accordingly.
• Ensure the accuracy of all payroll inputs/changes and accompanying reports.
• Ensure that payroll and the accompanying business Cost Business Unit report is checked by the relevant managers and approved by the country representative before payment of salaries.
• Ensure the preparation and submission of accurate payroll related reports to finance office monthly.
• Prepare monthly HR reports including staffing levels; staff movements within the organization, and new employees for the Finance & Administration  Manager’s review.

• Ensure timely payments of PAYE, NAPSA and other payroll related expenses every month.
• Ensure accurate and timely preparation of all due gratuity payments upon receipt of the approved severance report.
• Coordinate and ensure payments related to staff transfers and relocations.
• Coordinate and ensure payment of final pay to all staff leaving Keren Motors

• Work closely with supervisors to ensure that each staff member submits an approved leave plan at the beginning of the year.
• Maintain an up to date leave tracking spread sheet that includes all leave taken and carried over.
• Prepare monthly leave reports for the HR Manager’s analysis and decision making.

• Serve as the liaison Officer between Keren Motors
• Register all new staff onto the Keren Motors database within the first week of employment.
• Review daily attendance sheets at least once a month and report to the supervisors for further action for poor time keeping for delinquent staff.
• Attend to all staff queries on clocking in and out, and /or clock in reports in a timely manner.
• Conduct regular audits with regard to the frequency and consistency that staff clock in and out and send out communications accordingly.

• Ensure that all requests for consultancy contracts are accompanied by a signed and approved consultancy requisition as well was the Scope of Work.
• Ensure all consultants submit a ZRA TPIN and Tax Clearance Certificates prior to engagement with Keren Motors.
• Timely prepare consultancy contracts upon receipt of the approved requisitions and other required documentation for final approval.

• Coordinate and ensure the acquisition of Temporary Employment Permits and visas for all International staff and visitors; ensure the timely renewal of the same.
• Responsible for International staff children study permits

• At the beginning of every year, work with the  Finance Manager to develop  the HR calendar showing the dates for the monthly/ quarterly staff days and other HR activities for approval by the Managing Director
• Organize and coordinate all staff day functions as well as other HR functions.
• Ensuring that all personnel files are up to date and in compliance with Audit requirements.
• Daily filing of documents that are brought in to HR office.
• Responsible for maintaining an approved list of staff‘s talk time and ensuring timely payments monthly.
• Resolve all staff queries with regard to airtime payments in a timely manner.

• Minimum Diploma in Human Resource Management or equivalent.
• Minimum three years’ experience in a similar position

• Sound understanding of the Zambia Labour Laws.
• Good analytical skills with ability to make sound judgment and decisions
• Good planning and organizing skills and experience
• Able to maintain confidential information
• Result-oriented and ability to work with minimum supervision
• Excellent communication, interpersonal and negotiation skills
• Ability to use Windows and MS Office packages

• Serves with Integrity
• Models Stewardship
• Cultivates Constructive Relationships

Posted by Unknown at 6:13 AM

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