Sunday, November 29, 2015

Procurement Officer

Main Purpose of the Job:
The Procurement Officer is responsible for procuring a wide range of supplies for the various projects including medical and lab equipment, medical furniture, medical supplies, reagents and test kits, construction and related works, ICT supplies, general goods and consultancy service among others. A significant part of these are procured internationally and this requires the candidate to be fully conversant with international procurement commercial terms, contract and procedures including customs and duty requirements, e-procurement and automated procurement systems.
Duties and Responsibilities:
  • Reviews transactions for adequate specifications and scope of work, proper descriptions and completeness of information.
  • Determines appropriate procurement contract type and solicitation model.
  • Prepares the right solicitation document such as invitations for bids, requests for proposals, request for information and prequalification, creating purchase orders, evaluating bids and making awards.
  • Conducts pre/bid/proposal conferences.
  • Answers the bidders/offers questions.
  • Conducts a preliminary review of bids and proposals.
  • Reviews the technical evaluation process to ensure consistency, accuracy, compliance with the solicitation and compliance with Zambia Public Procurement Act.
  • Conducts a cost and price analysis for the received offers/proposals.
  • Prepares the award packages and secure the necessary approvals and consents depending on the procurement type and threshold.
  • Prepares a thorough and comprehensive award file with all supporting documents.
  • Conducts in-depth research, benchmarking and trend analysis regarding changes that occur in marketplace of the assigned portfolio.
  • Proactively works to develop procurement plans in accordance with SFH laid down policy and procedures.
  • Contacts vendors to resolve contractual problems and to gain knowledge of the products, sources, prices, marketing practices.
  • Any other tasks assigned by the procurement department head/manager
Required Knowledge, Skills and Abilities:
  • A Bachelor degree in business administration or Purchasing and Supply, CIPS Level 5-6, or any other comparable studies is required.
  • Must be registered with ZIPS and CIPS as added advantage
  • Experience in procurement preferably for up to 2-3 years.
  • High level of analytical skills and scientific thinking. The ability of make sound business judgment.
  • Experience in contract management, performance assessment, dispute resolution, and problem solving.
  • Interpersonal and communication skills.
  • Fluency in English languages a must.
  • Knowledge in using Personal Computer and running MS Office applications such as Word, Excel and E-mails.
Email cover letters together with detailed CVs before 30th April 2015 to: HumanResource@sfh.org.zm ( indicating the job being applied for in the subject space) or send to The Head – Human Resources, Society for Family Health, Plot No. 549, Ituna Road, P.O Box 50770, Lusaka
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