Monday, November 30, 2015

Receptionist

Receptionist
To receive and screen telephone calls and visitors in order to direct same to appropriate officials thereby minimize interruption to staff from unnecessary calls and visitors.
Minimum Requirements:
  • Grade 12
  • Certificate or Diploma in Secretarial and/or a relevant marketing or public relations-field will be an added advantage
  • Computer literate and conversant with Microsoft Office Suite
  • 2 years experience in a similar position
Main Duties and Responsibilities
  • Operates a telephone switch board to receive/transmit screen and connect callers to the intended recipients in and outside of the Institution.
  • Receives visitors calling in person on official or personal business, screens same, informs officials of such visitors and directs them to the officials as requested.
  • Takes messages from telephone and personal callers and on behalf of staff out of office and communicates same to staff concerned.
  • Types documents of a confidential nature such as letters, minutes, notes and handwritten manuscripts for staff and submits typed copies to originating officials for approval.
  • Makes appointments and books accommodation by phone on behalf of staff as directed and confirms same with the concerned officials.
  • Attends to visitors by providing relevant data and brochures/leaflets and assists clients/visitors on how to
    complete various forms.
  • Serves tea, soft drinks and snacks during meetings and carries out any other related duties as directed by supervisor.
    Perform such other duties as may be assigned by the Supervisor.
How to Apply
Please submit hard copies of your application letter, current Curriculum Vitae, photocopies of relevant academic and professional qualifications to the undersigned giving day time contact numbers, e- mail address as well as three traceable references, not later than 3rd April 2015.
Please note that only shortlisted candidates will be contacted.
Women and residents of Muchinga Province are encouraged to apply.
Envelopes should be addressed as follows:
The Executive Director
Job Application — Muchinga
P.O. Box 37631
LUSAKA
Posted by at

No comments:

Post a Comment

Subscribe to: Post Comments (Atom)