Saturday, November 21, 2015

Administrative Assistant, Geneva

Closing date: Saturday, 16 May 2015
ITC job openings are available on http://www.intracen.org
JOB OPENING
Date: 16 April 2015
The International Trade Centre is looking for a: G-4, Administrative Assistant Division of Country Programmes (DCP)/Export Strategy (ES)
JOB OPENING No. ITC/VN/07/2015 Post subject to local recruitment
Deadline for application: 16 May 2015 (midnight Geneva time) Entry date: as soon as possible
Duty station: Geneva, Switzerland
Duration of appointment: One year, renewable
ORGANIZATIONAL SETTING
The Division of Country Programmes (DCP) is responsible for coherence and impact of ITC's programmes at the country and regional levels. The five regional sections within ITC maintain close relations to partners in ITC's programme countries to ensure a demand-led approach for all projects. The sections coordinate throughout the project cycle in the design, implementation and monitoring of projects.
The Export Strategy section (DCP/ES) supports design and implementation management of national, sectorial, functional and regional strategies, facilitated through public-private sector dialogue, and rooted in strong value-chain diagnostics.
The objectives of the section are to work collaboratively with national stakeholders in designing successful export strategies, and to establish ITC as the global thought leader in export strategy design and management and export competitiveness. Over the past 10 years, ITC has facilitated over 50 export strategies in 40 countries, as well as a number of multi- country strategies.
RESPONSIBILITIES
Under the direct supervision of the Senior Secretary and under the general guidance of the Chief, Export Strategy, the incumbent
  • Initiates, follows-up and completes administrative tasks such as recruitment of consultants, travel, payment of consultants, memoranda of understanding and authorization of field expenditures.
  • Prepares travel authorizations and travel advances;
  • requests for contractors; requisitions for contracts goods and services;
  • invoices and requests for payment.
  • Maintains and updates calendars, filing systems of the Section and supports network communications.
  • Screens incoming correspondence and ensures follow-up action on pending issues according to deadlines and priorities.
  • Drafts routine correspondence, types, proofreads, revises and formats various documents and prepares presentations.
  • In the absence of supervisors, ensures that pending issues are duly carried through.
  • Provides assistance with the organization, logistics and follow-up of the different workshops and events within the Section and in the field.
  • Ensures that all duties are performed in coordination with other related secretarial staff.
  • Performs other secretarial and administrative duties as required.
ELIGIBILITY CRITERIA EDUCATION
  • Completed secondary school or technical or commercial school equivalent, preferably supplemented by training or courses in a related field.
WORK EXPERIENCE
  • A minimum of three years of increasingly responsible secretarial and/or clerical experience in programme or project administration, office administration, administrative/financial work or a related field.
LANGUAGES
  • Advanced knowledge of English with a working knowledge of French.
  • Knowledge of other UN official languages is an asset
KNOWLEDGE AND SKILLS
Excellent knowledge of MS Office and other office automation tools. Knowledge of IMIS and Project Portal is desirable.
ITC'S VALUES are
Integrity, Professionalism, Respect for Diversity
ITC'S CORE COMPETENCIES are
Communication, Teamwork, Planning & Organizing, Accountability, Creativity, Client Orientation, Commitment to continuous learning, Technological awareness.
ITC'S MANAGERIAL COMPETENCIES are
Vision, Leadership, Empowering Others, Managing Performance, Building Trust, Judgment/Decision making. For further information on competency based interview
CRITICAL JOB-SPECIFIC VALUES AND COMPETENCIES ITC Values
  • Integrity Core Competencies
  • Teamwork
  • Accountability
  • Client Orientation
TERMS OF SERVICE
Appointments with ITC are service-limited to this organization. The conditions of service are governed by the United Nations Staff Rules and Regulations. This is a fixed term appointment.
INDICATIVE ANNUAL SALARY AT THE G-X LEVEL
Annual Salary (net of tax) CHF 68,611 at single rate, with annual increments subject to performance. For further information please consult the International Civil Service Commission website: http://icsc.un.org
HOW TO APPLY
(POST SUBJECT TO LOCAL RECRUITMENT) Candidates are required to complete an on-line application. To apply, please visit the ITC website at http://www.intracen.org/about/itc-careers/current-job-openings/ which provides all related instructions on how to complete the on-line personal history form (PHF). Candidates should also submit a motivation letter.
ADDITIONAL INFORMATION
Applicants will be contacted only if they are under serious consideration.
Applications received after the deadline will not be accepted. Information on the status of a vacancy can be obtained at: http://www.intracen.org/about/itc-careers/current-job-openings/ Applicants will be required to take the ITC Microsoft Office Proficiency Test (ITC uses Microsoft Office 2010) if not already having done so. A written test may be held for this position. You must ensure that you are the sole author of the answers.
Reference materials including your own work and material may be used if properly cited. Please be informed that software that detects plagiarism will be used to verify candidate's answers.
Please note that candidates to this position may be considered for other ITC job openings subject to meeting the relevant eligibility and competency requirements. ITC does not discriminate on the basis of gender, race, nationality, religion or other social criteria.
ITC is fully committed to the implementation of the resolutions of the United Nations General Assembly for gender mainstreaming and applications from qualified women and men are equally welcome.
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