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Jhpiego is an international, non-profit health organization affiliated with the John Hopkin University for 40 years in East and Southern Africa,Jhpiego has empowered front-line health workers by designing and implementing effective, Low-cost, hand-on solutions that strengthen the delivery of health care service, following the household –to-hospital continuum of care.Jhpiego partners with organizations from the community to the national levels, building sustainable, local capacity through advocacy, policy development, human resources for health and quality performance improvement approaches. For further information about Jhpiego, please visit our website at www.jhpiego.org

The Administrative Assistant will provide front desk services to the internal/ external customers and general administrative assistance to the Country Office staff.

• Manage external and internal clients, via phone calls and walkins. ‘
• Maintain phone and fax logs and review telephone bills store ensure accuracy and billing of personal calls
• Handle all office correspondences: fax and package deliveries, Log-in all mails, and ensure prompt disbursed to the addresses.
• Ensure that all payments to vendors are promptly disbursed and receipt collected. This will include keeping a cheque register that records all the payee agent
• keeping a cheque register that records all payee agents.
• Provide all administrative and logistic support lo the office team such as making advance reservations for lodges and meetings
• Demonstrable experience in various office operations, including knowledge in basic procurement processes, experience in assisting in coordinating office transport.
• Assist in managing conference room availabity and handle its reservation for different unit meetings.
• Assist communications section in updating the Zambia section the myjhpiego.org with relevant and upto date events and news items
• Update the in-house Jhpiego staff telephone directory and of partner organizations, donors and others both or hard copy and on all related electronic office systems
• Manage the country office petty cash

• Advanced Diploma/ Diploma in Business Management or related field.
• Minimum 3 years experience in a busy office
• Knowledge of US Government regulations preferred
• Customer relationship in management office administration
• Experience working in a diverse organization
• Demonstrated experience in writing letters, taking minutes at meetings, and also in working with excel.
• Analytical problem solving or decision making skill within the sphere of operations.
• Effective verbal and listening communications skills
• Computer skills including the ability to use spreadsheet, PowerPoint, and word processing programs at a highly proficient levels.
• Ability to keep information confidential.
• Demonstrate multi-tasking abilities.

To apply, please send your application letter and curriculum vitae to archivesearchjobs@jhpiego.org

Closing date is on 22nd May,2015