Wednesday, November 18, 2015

EXECUTIVE ASSISTANT

The University of Lusaka (UNILUS) ¡s one of Zambia’s first private universities. It was established to be a Centre of excellence in education, training, research and consultancy. UNILUS offers a diverse range of unique undergraduate arid postgraduate programmes, with rich and relevant curricula designed to meet the ever changing needs of business and society.
EXECUTIVE ASSISTANT
The University of Lusaka is seeking to recruit a qualified person for the position of Executive Assistant to the Vice Chancellor. This entails managing the Vice Chancellors office, making sure that work is performed in a timely and accurate manner.
KEY PERFORMANCE AREAS
  • He/She will provide support for all matters relating to business management and administration of the Vice Chancellor’s Office.
  • Incumbent must exercise excellent judgment and discretion essential to handling sensitive and confidential matters
  • Works closely and effectively with the Vice Chancellor to keep him/her well informed of upcoming commitments and responsibilities.
  • Represent the Vice Chancellor in a professional manner in different fora’s and meetings.
  • Assists with the development and review of communication materials to ensure that the Vice Chancellor ¡s fully briefed on relevant issues, has all background and supporting materials for each engagement.
  • Prepare agendas for committee and Management meetings.
  • Produce, document and keep records of minutes of meetings.
  • Handle all travel arrangements for the Vice Chancellor.
  • Provide support to the organization of University functions such as Graduation ceremonies and other University activities.
  • Coordinate with faculties and departments the preparation of monthly, quarterly and annual reports from all departments and faculties and present them to the Vice Chancellors.
  • Manage all Memorandums of Understandings, contracts on academic related matters such as research and International collaborations
  • Plans, Coordinates and ensures the Vice Chancellor’s Schedule is followed and respected. Provides gate keeping and gateway role, creating a win-win direct access to the Vice Chancellor’s time and office
KEY ATTRIBUTES AND SKILLS
  • Assertive and confident
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including Staff and external partners
  • Very good organization and multitasking skills
  • Able to work under pressure
  • Team player and able to work under minimum supervision
  • Demonstrated ability to maintain confidentiality and discretion with respect to sensitive matters
  • Team player
MINIMUM QUALIFICATIONS
  • Bachelor of Business Administration, Public Relations, Economics or any related field
  • A Masters’ degree in any related field will be an added advantage
  • Four (4) years relevant professional experience in a busy environment in a similar position
  • Strong oral and written communication skills.
  • Knowledge and expedience with a variety of computer applications
APPLICATION GUIDELINES
Interested candidates should send their applications together with copies of educational and professional certificates, and Curriculum Vitae with referees to the undersigned, on or before 22nd May 2015.
The Vice Chancellor
University of Lusaka
Plot 37413
Off Alick Nkhata Road, Mass Media PO Box 36711, Lusaka Zambia
Email: jobs@ictar.ac.zm
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