Monday, November 9, 2015
Procurement Officer
Habitat For Humanity Zambia (HFH Zambia) is focused on eliminating poverty housing through providing simple, decent houses to families in need and to make shelter a matter of conscience and action.
Procurement Officer
Duty station: Lusaka (with travel in-country)
Direct report: Senior Finance Officer
Job Purpose: Responsible for the purchase of products and services in the organization and eexercise considerable independence in making purchasing decisions in accordance with Habitat for Humanity Zambia policies and procedures. Supervises, assigns, reviews and participates in the work of staff responsible for purchasing
Duties and Responsibilities
- Screen and register vendors that HFHZ will conduct business with
- Maintain an updated Vendors register at all times and managing inventory
- Sign off the vendor delivery notes
- Enter all the goods received in the Inventory Register
- Assumes responsibility and oversight of large and complex purchases involving use of Requests for Proposals (RFPs).
- Assists departments with specification development, drafts RFP, obtains NO approval and serves on the Procurement Committee.
- Monitors and obtains best price for office expenditures.
- Approves payment of invoices and directs purchasing card expenditures for the office.
- Represents the department at various meetings with administration, programmes, resource and development, vendors, external agencies, professional organizations, and other groups
- Reviews, analyses and approves all purchases where award is not made to the low bidder to ensure justification exists and HFHI policy is followed and adhered to
- Reviews, analyses, researches and approves purchases of a non-competitive nature, amounts that are below the procurement threshold.
- Resolves problems and protests concerning bid solicitations, contract awards or contract performance as the need arises.
- Addresses unauthorized purchases. Conveys decisions both verbally and in writing referencing law and policies
- Develops and maintains an effective working relationship with vendors
Qualifications and Experience
- Must have a Minimum of an Advanced Diploma in Purchasing and Supply from a recognized Institution of learning
- Not less than 3 years progressive experience in a procurement and supply department and in a busy work environment
- Must be a member of Zambia Institute of Purchasing and Supply (ZIPS)
- The ideal candidate must be a self-starter self-motivated and have the ability to communicate at all levels with strong supervisory skills
- Computer literate (MS Office and MS Outlook)
- Good communication skills
- Independent worker and team player
- Able to work under a fast pace environment and perform OT when required
- Willing to learn attitude
- A Clean driving Licence
- Work experience in an NGO environment will be an added advantage
Application Process
Please send ONLY your application letter clearly stating the position in the subject line with a detailed CV indicating 3 traceable references at this stage. Email your application to hfhzam@habitatzam.org.zm or hfhzjobs@gmail.com.
Closing date: Friday, 12th June 2015
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